AILLA Citation Guidelines
Archival data (both digital and physical) that you use in your research or art must be cited just like any other published materials. Every collection, resource (folder), and media file in AILLA has a Persistent Identifier (PID) that must be used in the citation. This PID consists of a namespace (ailla) followed by a six-digit number (e.g., ailla:124436). This number is found at the end of the URI which will be visible in your browser's address bar, e.g. https://www.ailla.utexas.org/islandora/object/ailla:124436. Note that some browsers will display ":" as "%3A". A search on the PID ailla:124436 in AILLA's digital repository will produce the Kuna Collection of Joel Sherzer.
The following guide demonstrates how to cite the different components of AILLA: collections, resources, media files, and static pages.
Cite a collection
Sherzer, Joel. Kuna Collection of Joel Sherzer. The Archive of the Indigenous Languages of Latin America, ailla.utexas.org. Access: public. PID ailla:124436. Accessed October 9, 2017.
Cite a single resource
Olowiktinappi (Speaker, Translator) and Joel Sherzer (Researcher). 1970. Report of a curing specialist. Kuna Collection of Joel Sherzer. The Archive of the Indigenous Languages of Latin America, ailla.utexas.org. Access: public. PID ailla:125220. Accessed October 9, 2017.
Cite a single file
Olowiktinappi (Speaker, Translator) and Joel Sherzer (Researcher). 1970a. Report of a curing specialist (CUK012R004I001.mp3). Kuna Collection of Joel Sherzer. The Archive of the Indigenous Languages of Latin America, ailla.utexas.org. Access: public. PID ailla:140735. Accessed October 9, 2017.
Olowiktinappi (Speaker, Translator) and Joel Sherzer (Researcher). 1970b. Report of a curing specialist (CUK012R004I001.pdf). Kuna Collection of Joel Sherzer. The Archive of the Indigenous Languages of Latin America, ailla.utexas.org. Access: public. PID ailla:140736. Accessed October 9, 2017.
Examples of In-Text Citations
Of an audio file
Text that you need to cite (Olowinktinappi and Sherzer 1970a, time 12:53).
Of a text file
More text that you need to cite (Olowiktinappi and Sherzer 1970b, p. 3, line 55).
Explanation of the format
First we explain the different levels of organization that may be referenced; then we explain the components that make up a citation.
Levels of organization
Collection: A collection may include many resources, in some cases comprising hundreds of individual files. Perhaps, these materials were collected by a single researcher or by a team working on a unified project. Many of the collections housed in AILLA are the result of a full career of research. Joel Sherzer’s Kuna Collection is a good example of this type. Others are the result of a specific research project, such as Colette Grinevald's Bolivian Languages Survey.
If your work is based on many resources from the same collection, please cite the collection as a whole (in addition to individual resources and files) following the example above for citing a collection.
Resource (folder, bundle, recording session): An AILLA resource is a set of files that are related in terms of their intellectual content. The typical example is an audio or video recording with a text file containing a transcription and translation. A resource might also include photographs, alternate transcriptions, translations in different languages, and commentaries. Some resources consist of many recorded files, either because simultaneous recordings were made in different media (audio and video) or because the performance or event spanned many tapes, discs, or other storage media. Please cite each resource that you use according to the example above.
File: An AILLA resource may contain many media files, each of which can be cited separately. For example, if you only refer to the transcription of a recording, you may wish to cite only that individual transcription file. To do so, just add the AILLA PID and the filename to the recommended resource citation as shown above.
Components of a citation
- Olowiktinappi (Speaker, Translator) and Joel Sherzer (Researcher).
- Report of a curing specialist (CUK012R004I001.mp3).
- Kuna Collection of Joel Sherzer.
- Archive of the Indigenous Languages of Latin America, ailla.utexas.org.
- Access: public.
- PID ailla:140735.
- Accessed October 9, 2017.
- Contributors' names and roles
- Each contributor's role(s) in the creation of this particular resource or media file is given in parentheses after their name.
- Contributor roles can be found in the resource-level metadata.
- Year of creation
- A date of creation is given in both resource-level and file-level metadata. The date of creation for a resource is the date on which the first primary component—usually a recording—was made.
- The date of creation used in AILLA appears in the international archival standard format YYYY-MM-DD. We only give the year in citations for simplicity.
- Alphabetical indices should be included when citing multiple files from the same resource.
- If no date is given in the metadata, we suggest that you use n.d. or no date in the citation
- Resource Title (and Filename)
- Titles are assigned to resources, but not to media files.
- Media filenames are given in parentheses after the resource title.
- AILLA stores titles in three languages for each resource: English, Spanish, and an indigenous language (if one is provided to us by the depositor). All 3 titles are shown in the resource, regardless of the interface you are using (English or Spanish).
The collection title is included in order to further identify the resource and file.
- Archive Name
The full name and URL of the archive are given to make it easier for others to find the work that you cite.
- The citation should indicate the access level (public or restricted) of the resource so that readers of your citation can decide if they want to pursue the reference.
- The citation form does not give details about the method by which access is restricted. Readers will have to go to the archive and log in to pursue the reference.
- Persistent Identifier or PID
Every collection, resource, and media file in AILLA is assigned a unique PID. Readers can go directly to the resource of interest using the PID.
- Date Accessed
When citing online sources, it is common practice to include the date the source was accessed and/or downloaded.
Archive of the Indigenous Languages of Latin America. (2002, revised 2015, 2017). AILLA Citation Guidelines. Downloaded from https://ailla.utexas.org/site/rights/citation.
Comments and suggestions about ways in which these guidelines and the citation format could be improved are always welcome; please write to us.